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Administrative Assistant

Golden Valley, MN
POSITION SUMMARY
 
Under the direct supervision of the Senior Vice President of Sales, the Administrative Assistant, Sales and Training will support sales and training by handling a wide variety of administrative duties as delegated. Applies highly developed secretarial, administrative, and coordination skills to complete activities. Acts independently on standard procedures and handles non-routine situations through interpretation of office guidelines and administrative practices. Proposes solutions to administrative concerns.  Seeks input from supervision as needed.
 
MAIN DUTIES/RESPONSIBILITIES
 
  • Provides administrative support to the field sales and training leadership.
  • Schedule and manage travel, logistics and general meeting planning for sales leadership meetings, surgeon and employee training classes.
  • Coordinate schedules for new hire on-boarding and orientation
  • Update and manage SharePoint site for New Hire Field Representatives
  • Manage credentialing activity for New Hire Field Representative
  • Sort and distribute mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
  • Work in cooperation with the Office Manager to cover the front desk as needed.
  • Act as a liaison with other departments and outside agencies. Handle confidential and non-routine information and explain policies when necessary.
  • Facilitate review and sign-off of contracts and agreements between field sales and internal stakeholders (Legal, Regulatory, Finance).
  • Outlook calendar management (scheduling of appointments and meetings).
  • Recommends and implements improvements to processes or procedures.
  • May be required to access, input and/or maintain data.
  • Other duties as assigned.
  • Document product and therapy related field reports within the prescribed timelines and provide any necessary documents required to complete the investigation.  Provide follow-up reporting as needed.
  • Complete training requirements and competency confirmations as required for this position within the required timeline.
  • Comply with applicable quality system procedures/policies and make suggestions for continuous process improvement.
 
QUALIFICATIONS
Educational Requirements:
Preferred:
  • Associates or Bachelor’s degree and/or completion of administrative certifications such as the Certified Professional Secretary (CPS)
Required Experience:
  • Minimum of five (5) years of combined administrative assistant, secretarial and/or clerical experience in a private or public company
  • Advanced skills in MS Office to include Word, Excel, and PowerPoint
  • Advanced computer skills
 
 
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